Administrative Assistant - Contract

DATE POSTED: June 08, 2017, LOCATION: Toronto

LOCATION: Niagara Region, Ontario

As a member of the project team, your focus is to provide administrative and clerical support to the Project Team and ensure smooth and efficient operation of the site office.  This is a contract position located in Niagara, Ontario.  The anticipated duration of the contract is 18 months with a possibility of extending.

Responsibilities
  • Manage incoming phone calls; screen calls and forward appropriately
  • In conjunction with accounts payables and receivables, handle and organize site generated POs, subcontract Pay Applications, and suppliers invoices for timely approval and payments
  • Meet and greet all visitors to the site office; respond to inquiries
  • Handle incoming and outgoing mail, couriers and correspondence
  • Prepare reports and presentations using MS Word, Excel and PowerPoint
  • Clerical functions such as data entry, faxing, copying, scanning, and e-mailing
  • Set up and maintenance of filing systems and office supplies
  • Collect and maintain required subtrade documentation (i.e. Form 1000, WSIB clearance certificate, insurance certificate, safety manual, etc.); ensure documentation is the most up to date
  • Other duties as assigned
Qualifications
  • At least 3 years of related experience that demonstrates your ability to work well in a team environment
  • Proficiency with Microsoft Office Suite
  • General construction knowledge and ability to understand construction terminology and processes would be considered an asset
  • Customer-service oriented and excellent interpersonal skills
  • High attention to detail and accuracy
  • Strong organizational skills and ability to prioritize tasks to meet deadlines
  • Professionalism and ability to work independently
  • Basic accounting knowledge; Viewpoint experience is an asset
We offer a competitive salary and profit sharing opportunity in addition to a variety of additional benefits including professional development, medical and dental programs, life and disability insurance.

We thank all applicants for their interest in working at Bird; although, only those identified for further consideration will be contacted.

thank you

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Administrative Assistant - Contract :: Career Opportunities : Students/Recent Graduates : Careers : Bird Construction